The Assistant Director of Grants, Fellowships, and Support is responsible for:
- Coordinating graduate and undergraduate Grants and Fellowships programs and opportunities for student applicants
- Helping to oversee the management of Academic Support Services (i.e., individual tutoring, subject labs, administration of the Math Center, collaboration with the Writing Center, etc.)
- Assisting the Associate Dean of Academic Support in developing and implementing student-centered intervention initiatives that reflect institutional thinking, foster student retention, and promote the holistic development of students. In all of these capacities, the Assistant Director of Grants, Fellowships, and Support ensures that programs and services are implemented with attention to high standards, quality, collaboration, and fiscal soundness.
As a student affairs professional, the Assistant Director contributes to the overall success of undergraduate students; supports and promotes the mission and vision of Undergraduate Studies and CUA; and contributes positively to the CUA community of research, teaching, learning, and service to the Church, the nation, and the world.
The Assistant Director is specifically responsible for the following:
- Recruiting competitive student applicants for signature grants and fellowships programs (Fulbright, Marshall, Rhodes, etc.).
- Guiding applicants in the development of proposals and the preparation of applications for graduate and undergraduate grants and fellowships.
- Organizing information sessions and workshops on all relevant grants and fellowships programs, responding to queries from students, and maintaining information and records for tracking purposes.
- Managing and training all tutors and graduate fellows, including facilitating subject-specific training and ongoing pedagogical support, hiring, onboarding, and regular performance reviews of undergraduate student workers and graduate fellows, and logistical support of all tutoring and tutoring related staff.
- Assisting with the creation, implementation, and development of assessment plans and mechanisms for tutoring and other academic support programs.
- Supporting the Associate Dean of Academic Support by helping with the global coordination and management of all Undergraduate Studies academic support programs and services.
- Serving as a liaison to affiliated offices (specifically the Writing Center, DSS, the FYE, and the UAC), as well as to CUA schools and departments that represent a significant partnership.
- Identifying workflow efficiencies and opportunities for effective streamlining of processes and protocols.
- Designing, implementing, and evaluating relevant policies.
- Supporting the Division of Undergraduate Studies with the development, execution, and assessment of programs and initiatives.
- Providing advising, support, training, and counseling for staff members, and graduate and undergraduate student workers.
- Working collaboratively with a variety of university offices and departments; working closely with faculty and staff advisers; and planning, implementing and evaluating academic support programs, resources, and tools.
- Assisting in the development of innovative programmatic initiatives that support students in their transition to become successful, independent, self-motivated, engaged learners.
- Contributing to the development of strong and diverse short-term and long-range goals and objectives related to student retention, engagement, and connectedness utilizing best practices for student success and achievement.
- Monitoring the budget and resources allotted to tutoring services on an ongoing basis; overseeing the assessment of fees charged to student accounts; managing and tracking the hourly tutoring wages.
The projected salary range for this position, which represents the full range of anticipated compensation, is: $57,000 - $62,000/year.
1. Coordinate undergraduate Grants and Fellowships programs and opportunities.
- Recruit competitive student applicants for signature grants and fellowships programs (Fulbright, Marshall, Rhodes, etc.).
- Guide applicants in the development of proposals and the preparation of applications.
- Organize information sessions and workshops for potential and active undergraduate student applicants.
- Respond to queries from students, staff, and faculty regarding grants and fellowships opportunities, processes, and application progress.
- Maintain an information website and a database to track student applications.
- Supervise the Distinguished Student Mentoring Program; provide mentoring to undergraduate students as a means of cultivating academic and professional excellence and producing stronger fellowship applicants.
2. Coordinate, manage, and supervise academic support services.
- Coordinate, evaluate, and enhance Tutoring Services and all aspects of operation, including the logistics of the Math Center and future center-based initiatives.
- Ensure outstanding educational and developmental tutoring and learning assistance programs that enhance student success.
- Supervise and manage graduate fellowship students serving as Tutor Coordinators, and graduate and undergraduate student tutors and office assistants.
- Coordinate innovative training programs for tutors. Evaluate training programs to ensure the incorporation of university mission and values and the needs of the specific population. Ensure collaboration and input from other offices and staff members.
- Execute assessments of tutoring and instructional effectiveness and grade impact over semester, academic year, and student’s collegiate career.
- Monitor students’ academic progress; confer with the Director on planning and intervention for “at risk” students.
- Provide direct academic advising assistance to students while actively engaging and mentoring students in the educational process.
- Confer with individual instructors and professors about struggling students; facilitate reviews of course tests and assignments between tutors and tutees, with the cooperation of faculty and instructors.
- Confer and exchange information with other Undergraduate Studies offices, including UAC, FYE, Writing Center, and Honors staff members in order to identify new and better ways to meet student needs. Actively seek new ways to mutually support other university offices, departments, schools, and programs and initiatives. Confer as needed with offices in the Division of Student Life, including DSS and DOS.
3. Support the Associate Dean of Academic Support in efforts to coordinate interdepartmental work on issues related to workflow, data management, programmatic assessment, interventions, and other academic support initiatives.
- Serve as a liaison to other offices, departments, and schools on topics related to academic support.
- Continuously research best practices and current themes in academic support.
- Provide educational and developmental opportunities for Tutoring Services staff and employees, and staff in other affiliated offices and departments.
- Attend committee meetings as necessary as a representative of The Center for Academic and Career Success and Undergraduate Studies.
4. Collect data and disseminate reports and analyses reflecting progress, trends, and appropriate recommendations for future programs and initiatives.
- Utilize database management tools to collect and track student data and measure departmental trends.
- Work with other university offices, schools, and departments to accurately and proactively identify and address the developing needs of CUA students. Maintain an awareness of the interests, programs, and initiatives developing in the FYE Program and the Office of the Dean of Undergraduate Students in order to better serve the needs of first and second year students in particular.
- Support recommendations with data and tracking information, and bring data to bear on questions regarding intervention and program development strategy.
5. Serve as a resource person for students, staff, and faculty.
- Stay knowledgeable about departments, courses, and professors on campus and about university policies and procedures.
- Contribute to and maintain pertinent materials for Tutoring Services and utilize existing communication tools (i.e., online platforms, websites, listserves, etc.) related to core Tutoring Services functions.
- Work to develop formal, collaborative, working relationships with associated departments, including (but not limited to) Academic Affairs, Academic Departments and Schools, Disability Support Services, Campus Activities, Athletics, and others.
- Remain actively engaged with appropriate and effective professional organizations. Actively seek opportunities to receive regional and national recognition for departmental innovations and initiatives.
6. Provide departmental leadership.
- Develop and maintain strong working relationships with professional colleagues on and off campus.
- Maintain a strong working knowledge of the student development, academic advising, and learning assistance fields.
- Apply and share knowledge to produce fundamentally sound and creative solutions to critical student needs.
- Participate in and contribute to the divisional strategic and operational planning processes.
7. Other duties as assigned by the Associate Director of Academic Support and/or the Dean of Undergraduate Studies.
Practical Experience:
Master’s Degree required. Doctorate preferred. Three (3) years experience in student life, academic affairs, and/or student advising, mentoring, or coaching required. Specific experience with high-performing students, “at-risk” student populations, managing student interventions, overseeing support of highly “at-risk” students, and developing support protocols strongly preferred. Experience with database development and management preferred.
Other Knowledge, Skills and Abilities Needed:
- Ability to translate a mission and vision into successful programs and services. Ability to plan, organize, set priorities, implement and evaluate programs and services.
- Strong service orientation and ability to relate effectively with diverse individuals and groups at all levels of an organization.
- Ability to work collegially and collaboratively to develop responsive student-oriented services. Ability to communicate effectively and by using a wide variety of tools and mediums.
- Capacity to work with core faculty engaged in the academic foundations of student success, serving as advisors, instructors and/or mentors.
- Proven “hands on” and energetic team leader. Proven analytical, technical and supervisory skills. Must be able to generate the confidence and trust of individuals and the extended campus community.
- Demonstrated ability to be productive, deliver high quality work, take initiative, use good judgment and solve problems.
- Strong ability to handle multiple tasks simultaneously, and handle heavy workloads under pressure and within deadlines.
- Ability to produce quality results with limited resources.
- Knowledge and skills with automated computer systems, new technologies, records management, database
of appointment.
- Knowledge of theories of student development preferred. Requires a sustained commitment to serve the needs of students.